Gallery Administrator

François Ghebaly, a contemporary art gallery with locations in Los Angeles and New York, is seeking a full-time Gallery Administrator to join our Los Angeles team. This position is an excellent opportunity for a highly organized and motivated individual interested in gaining experience in gallery operations, with a particular focus on database and systems management.

The Gallery Administrator will play a key role in maintaining the gallery’s internal databases, overseeing front desk responsibilities, and supporting overall administrative flow. The ideal candidate is detail-oriented, personable, and has a strong interest in contemporary art.

Key Responsibilities:

• Manage and maintain gallery databases (ArtLogic, Airtable)
• Ensure data accuracy and consistency across platforms; assist with uploads, exports, and reporting functions as needed
• Oversee the gallery front desk, including meeting and greeting visitors at all levels, directing inquiries to the sales team, and ensuring exhibition material is organized and up to date
• Manage the gallery's general email accounts, responding or redirecting messages as appropriate
• Support the media team with formatting press materials, as well as social media planning and scheduling
• Assist the Directors with scheduling, meeting coordination, and general administrative support
• Track administrative expenses, assist with invoicing.
• Help maintain office supplies and overall organization of the gallery environment
• Participate in gallery openings and events as needed

Qualifications:

• Demonstrated experience managing data or using digital content management systems; familiarity with ArtLogic or Airtable is a strong plus
• Strong organizational and time management skills, with excellent attention to detail
• Proficiency with Mac computers and Google Workspace (Docs, Sheets, Calendar)
• Experience with front desk responsibilities and visitor-facing roles preferred
• Experience with social media platforms and/or press coordination is a plus
• A strong interest in contemporary art institutions and knowledge of various art practices is required
• Friendly, professional, and clear communicator with a collaborative mindset
• Basic familiarity with Adobe InDesign or willingness to learn
• Valid California driver’s license and reliable transportation required

To Apply:

Please send a cover letter and resume to [email protected].

No calls or walk-ins, please.

François Ghebaly is an Equal Opportunity Employer.

We are committed to building an inclusive team and encourage applicants of all backgrounds to apply.

04/15/2025