Provenance Research Assistant

Provenance Research Assistant

University Job Title: Program Administrator

Bargaining Unit: None - Not included in the union (Yale Union Group)

Time Type: Full time

Duration Type: Fixed

Compensation Grade: Administration & Operations

Wage Ranges: Click https://your.yale.edu/work-yale/careers/wage-ranges to see our Wage Ranges

Work Location: West Campus

Worksite Address: 1111 Chapel Street

New Haven, CT 06510

Work Week: Standard (M-F equal number of hours per day)

Searchable Job Family: Administration

Total # of Hours to be Works: 37.5

Position Focus:

Reporting to the Curator for Provenance Research and working with curators, museum assistants, and registrars, the provenance research assistant will support provenance research at the Gallery by reviewing provenance for proposed acquisitions and loans; reviewing collection objects' ownership histories for outgoing loans; researching collection objects' ownership histories; assisting with Gallery programming related to provenance; assist with administrative tasks such as data entry and collecting and filing documentation.

Essential Duties: Assist with reviewing provenance research conducted on acquisitions and loans. Assist with reviewing provenance research conducted on outgoing international loans (Immunity from Seizure). Assist with researching, fact-checking and formatting provenance information on permanent collection items for hard-copy files, the Gallery collections database, and online records. Assist with compiling and entering provenance data related to works of art in the museum database.

Assist with research on the historic art market and prior owners of works of art. Organize images of marks of ownership on the backs and undersides of works of art. Monitor press on provenance research and related cultural property issues and compile reading lists. Assist with gallery teaching and working with the Education department to inform Gallery visitors and the wider Yale community on provenance research and related topics. Assist with supervision of undergraduate and graduate bursary students. Assist with daily administrative and technological tasks as needed. Other tasks and duties as needed.

Essential Duties:

1. In support of the overall mission, plans, directs and oversees programmatic activities. 2. Develops, implements, and maintains operational policies and procedures. 3. Manages program communications; identifies outreach potential, and promotes philanthropic and collaborative support of the program. 4. Works closely with leadership, internal and external colleagues, and community residents to further develop and implement strategic plans. 5. Identifies, solicits, and cultivates community partnerships and collaborations to assist in the development and growth of the program. 6. Tracks all program activities and regularly informs leadership of progress on each initiative. Recommends structural or programmatic adjustments, changes or additions based on full knowledge of missions, goals, and objectives. Develops metrics to identify and measure the success of the program. 7. Assists in identifying and evaluating potential future funding sources, and contributes to the submission of grants and contracts supporting the program, including the annual submission and writing of all content areas and budgetary sections of grant applications. 8. Develops and manages the program's operating budget. 9. Manages the administrative infrastructure of the program. Manages human resources including staffing and hiring, supervision, performance development, counseling and discipline, if warranted. Oversees and manages information systems, facilities, and space needs. 10. May perform other duties as assigned.

Required Education and Experience:

Bachelor's Degree in a related field and two years of related experience or an equivalent combination of education and experience.

Required Skill/Ability 1:

At least 3 years provenance research experience in an art museum (paid or volunteer), or within a market (commercial) setting.

Required Skill/Ability 2:

Substantial demonstrated experience using libraries and archives to research art and/or art history.

Required Skill/Ability 3:

Substantial demonstrated experience with art historic research methods.

Required Skill/Ability 4:

Reading knowledge of at least one European language (German, French or Dutch preferred).

Required Skill/Ability 5:

Exceptional organizational and time-management skills and ability to work independently or as part of a team.

Preferred Education, Experience and Skills:

Candidates with a Bachelor's degree will be considered, Master's degree preferred; candidates also preferred who have experience researching Mediterranean antiquities and archaeological property, arts of Asia, and/or arts of Africa.

Drug Screen: No

Health Screening: No

Background Check Requirements:

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

COVID-19 Vaccine Requirement:

Posting Disclaimer:

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

To apply, visit https://apptrkr.com/6109631

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To apply, visit https://apptrkr.com/6109631