Facilities Manager

The Center for Curatorial Studies, Bard College (CCS Bard) seeks an experienced professional for the role of Facilities Manager. Reporting to the Director of Exhibitions & Operations, the Facilities Manager is responsible for overseeing all physical operations, logistics, and facility needs for CCS Bard’s building on the Bard College campus and ensuring the safety and security of its occupants, which include students, faculty, staff, and members of the public, as well as the security of CCS Bard’s collection assets, following museum standards and best practices.

CCS Bard’s facilities include a contemporary art museum (the Hessel Museum of Art) that is open to the public with year-round exhibitions, an extensive contemporary art collection stored on site, an art research library and archives, as well as classrooms and faculty and administrative offices. CCS Bard is currently in the process of expanding with the new Keith Haring Wing, a 12,000-square foot addition to the research center that will add additional teaching and study space along with expanded art and archival storage. A key member of the operations team, the Facilities Manager will oversee all physical and logistical facility needs to support CCS Bard’s multifaceted operations, including the Museum, collections, research center, and academic programs.

This is a full-time position based on site on the Bard College campus in Annandale-on-Hudson, NY, with a typical schedule of Monday to Friday, with flexibility to work early mornings, occasional evenings, and weekends as required for special events and projects.

Primary Responsibilities

Maintenance & Operations

• Oversee and manage the physical operations of CCS Bard’s facilities, including preventative maintenance, repair, general upkeep, and the safe and clean operation of all exhibition spaces, front- and back-of-house areas, storage facilities, academic facilities, offices, and exterior grounds
• Perform daily monitoring of the entire building and its mechanical systems (HVAC, electrical, etc.) to maintain museum standards for art storage and preservation. Identify and problem-solve issues that arise
• Schedule regular system repairs and annual preventative maintenance and inspections. Make recommendations for appropriate upgrades of equipment and facilities. Plan and manage facility-related projects
• Collaborate with multiple Bard College departments (including Buildings & Grounds, Environmental Services, and Information Technology) on facility’s needs, as well as outside contractors and vendors, maintaining strong working relationships. Submit and track work orders
• Liaise with Bard College’s Fire Safety Manager to schedule and monitor monthly, semi-annual, and annual fire safety inspections and maintain inspection records. Conduct regular fire drills and fire extinguisher checks. Ensure compliance with local laws and regulations for fire and workplace safety
• Collaborate with the Director of Exhibitions & Operations and Head Preparator on exhibition-related construction projects as they intersect with safety, security, and building systems
• Support operational/facilities needs for special projects and events, including setup/breakdown and execution of on-site events
• Contribute to the operational planning for the expansion of CCS Bard’s facilities with the new Keith Haring Wing

Safety & Security

• Ensure the CCS Bard facilities are safe, secure, accessible, and welcoming for all Bard College community members and visitors. Respond to unexpected issues and emergencies to maintain a safe environment
• Oversee a team of part-time security guards to maintain adequate security staffing and work with CCS Bard’s public engagement team (led by the Public Engagement Manager) to coordinate staffing of the Museum’s front-of-house. Produce a monthly staffing schedule that supports the programs and events taking place at CCS Bard
• Contribute to the development and implementation of safety and security protocols and procedures and coordinate with Bard College’s Safety & Security team to ensure adherence to campus-wide policies
• Manage the security team’s performance and continued training. Track and ensure appropriate certifications as required by New York State and Bard College. Recruit and train additional guards as necessary, ensuring the highest standards of professionalism in all activities
• Collaborate with the Director of Exhibitions & Operations, Public Engagement Manager, and Head of Collections & Registration on security staffing for exhibitions and guidelines for operating audiovisual equipment and other exhibition-related procedures
• Coordinate with Bard’s Safety & Security and Buildings & Grounds teams to implement College-wide emergency preparedness procedures and protocols, and work with colleagues at CCS Bard to develop and implement procedures/protocols specific to the Museum and art collection. Conduct relevant tests and safety training sessions for CCS Bard staff throughout the year
• Monitor security cameras and building access, and coordinate with Bard’s Information Technology and Safety & Security departments to ensure these systems remain up to date. Maintain security features for all staff including, key distribution and key fob activation

Qualifications

• Minimum of five years of experience in facilities or operations management, preferably in a leadership role within a museum setting
• Bachelor’s degree, preferably in a related field
• Familiarity with standard museum procedures and best practices as they influence security and facilities management
• Familiarity with HVAC, electrical, plumbing, carpentry, and other building systems/operations
• Ability to lead and motivate a team, and to establish and maintain cooperative and effective working relationships with colleagues and other teams
• Strong interpersonal skills and written and verbal communication skills
• Extremely organized and able to balance multiple tasks and priorities, as well as troubleshoot new challenges
• Calm, professional, and able to exercise good judgment under pressure
• Flexibility to work occasional evenings and weekends as needed for project deadlines or events; willingness to jump in and perform other related work
• Working knowledge of Google Workspace and Microsoft Office
• Valid driver’s license and New York State security license

This position requires long periods of standing and sometimes long periods of desk-based computer use; the Facilities Manager will need to be able to talk and hear, walk around, and occasionally work outdoors (during inclement weather), as well as be able to lift/carry/push/pull objects that weigh up to 40 lbs.

To apply, please submit a cover letter, resume, and three professional references to Interfolio at https://apply.interfolio.com/166127.

05/08/2025